Proposal Coordinator

Who We Are
Dudek is a leading environmental, planning, and engineering firm that help public and private clients plan, design, and build projects that improve communities’ built and natural infrastructure. Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2024.
As a 100% employee-owned company, Dudek’s culture rewards smart, productive team members with ownership, professional development, and financial benefits. We seek creative, pragmatic problem-solvers working at the intersection of science, engineering, regulations, and multiple stakeholders’ interest to help clients achieve project goals.
We encourage collaboration, sustainability, and innovation.
At Dudek, we abide by shared values:
Trust:  We trust each other to use good judgment.
Respect:  We act professionally and treat each other fairly.
Teamwork:  We come together, share openly, and apply diverse perspectives.
Fun:  We take our work seriously…not ourselves.
Well-Being:  We care about each other’s health, safety, and total wellness.
Our culture is the foundation of who we are and how we work. We empower our employee-owners to invest in our local communities and themselves through initiatives that make Dudek a great place to work!  Our cultural programs include:

• DuGreen: Our sustainability initiative, which works to improve our environmental footprint
• DuGood: Our philanthropic initiative, which seeks to support the communities in which we live and work through fundraising challenges, office based giving and opportunity to take a paid volunteer day each year.
• eDUcate: Our educational outreach program where we aim to foster interest in our work and careers in the environmental and engineering field by participating in educational events in our communities.
• DuWell: Our wellness initiative, aimed at providing education on wellness, benefit resources, and preventive care 

At Dudek, we recognize that different perspectives, inclusivity, trust and belonging build a stronger culture and add value to our firm. Dudek's Employee Resource (ERGs) operate as diversity champions within Dudek and create a safe space for underrepresented employees and their allies to support, collaborate, network, and brainstorm ways to make Dudek’s work community more inclusive. We currently have ERGs for:

• Women at Dudek
• Members of the Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ+) community
• Black, Indigenous, and People of Color (BIPOC) employees
• Disabled employees (all disabilities, seen / unseen)

Learn more about our culture.
About The Job
Dudek is looking for a dynamic marketer who is interested in joining an employee-owned company focused on shaping sustainable natural and urban environments. Our ideal proposal coordinator has strong proposal writing and communication skills, knowledge of AEC industry, and an entrepreneurial spirit. This position focuses on coordinating and writing proposals.
Dudek’s marketing team is a streamlined group that supports our project managers to develop new work and market clients with our diverse service offerings. Our Proposal Coordinators work closely with each other, project managers, and technical specialists to develop strong content for proposals and other marketing communications, as needed.
Learn more about the types of projects you will have the opportunity to pursue.
Who You Are
To thrive at Dudek, you should be comfortable with accountability, collaboration, flexibility while being a resourceful and independent thinker. We look for curious, solution-focused people who can adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we encourage innovation.
Duties and Responsibilities (may include some or all of the below): 
As a proposal coordinator, you will be:

• Leading and coordinating the RFP process, writing content, developing and maintaining proposal schedule, and delivering completed proposals to clients before the specified deadline
• Evaluating content in proposals to make sure it satisfies all RFP requirements and company brand standards
• Conducting post-submission close out of proposals
• Working with creative team to create figures/graphics to support proposal and presentation content
• Supporting client interview preparation
• Collaborating virtually with teams across Dudek

Our ideal candidate is:

• A motivated, self-starter who thrives in a deadline-driven environment
• Resourceful and proactive
• Strong organizational skills
• An experienced AEC marketer with proposal writing/coordination experience
• Friendly and collaborative, with a customer-oriented approach to coordination
• Conscientious, with a keen eye for detail

Minimum Requirements

• Bachelor’s degree in marketing, Journalism, English, related field, or relevant experience
• 2+ years’ experience in proposal writing and coordination

* As a federal contractor, successful candidates are required to pass the following pre-employment requirements prior to beginning employment: pre - employment drug test and background check.
Preferred Qualifications

• Proficiency with MS Office, Adobe Creative Suite, SharePoint, Deltek Vantagepoint, and online meeting tools
• Strong business writing skills
• Proven ability to multi-task and prioritize multiple proposals and deadlines at once
• Strong verbal communication skills
• Ability to work independently and meet all deadlines
• AEC industry experience

Physical Requirements
Working Conditions:

• This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
• This job requires occasional project site visits-based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, moving vehicles and equipment.

Physical Requirements: The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job.

• This job requires working on a computer, sitting or standing for long periods of time in an office or remote office setting.
• This job requires attending meetings, both in person and virtually as well as speaking on the phone with peers, clients, etc. Speaking, hearing and listening are required.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Outdoor activity may involve walking/trekking in uneven terrain over long distances in extreme weather conditions for extended periods of time. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Proposed Salary Range: $29.93 - $36.58 per hour*
*Final agreed upon compensation will be based on a variety of factors including but not limited to an individual’s related experience, education, certifications, skills, and work location.
Perks of Being a Dudekian
At Dudek we will provide you with a competitive salary in an environment that promotes growth, career development, and a flexible work–life balance. Dudek offers an array of benefits, from medical, dental, and vision coverage, to the discretionary bonuses, based on firmwide, divisional, and individual performance.
We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! To honor our key value of well-being, Dudek provides a generous vacation package. If you’re tired of an overly bureaucratic decision-making process and want to be part of a work culture that puts its employees first, speak with your recruiter to learn more about the great perks of being a Dudekian.
Dudek is an Equal Opportunity Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.
Dudek is a U.S.-based employer. All positions are based in the U.S. and require U.S. work authorization.