Insomniac - Design Project Coordinator

Job Summary:

WHO ARE YOU?

Do you enjoy music? Do you excel at project coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music/culture & a love for graphic design! Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is looking for a Project Coordinator to join the Design team in Calabasas. This person will help organize all project activity in cooperation with & under the direction of the Project Management team. This position will assist in collaborating with cross-functional teams to keep all design projects on track and organized, as well as communicate any pertinent information for teams to effectively execute their projects. The Project Coordinator will also focus on managing and organizing resources within Asana, Dropbox, etc. and any other resources vital to the success of a project. This position reports to the Design Project Manager. This is not a remote position.

RESPONSIBILITIES

• Assist with maintaining day-to-day flow of design projects in production for all festivals, branded shows, concerts, and special projects.

• Assist with the intake and delegation of design requests via the internal project management system (Asana).

• Assist with Asana calendar management & daily ticket scrubbing

• Evaluate project overview for each design request received

• Define scope of work

• Establish budget

• Determine possible risks

• Develop project timelines and set delivery expectations with Stakeholders

• Manage approval processes with Stakeholders & Executive team

• Coordinate meetings with necessary teams to account for accurate information and project clarity prior to asset production.

• Monitor creative development, plan for & troubleshoot project roadblocks, create contingency plans, and revise schedules as necessary for all projects. 

• QC assets prior to routing to necessary team members for approval.

• Interface cross-functionally with teams including but not limited to: Marketing, Media, Merchandise, PR, Production, & Talent.

• Upon project completion, effectively organize and archive projects in Dropbox.

• Ability to work effectively under pressure and demanding timelines.

• Ability to work evening and weekend hours as needed to meet deadlines.

• May be required to attend and work company events (domestic travel expected) once a full time employee.

• Train and provide support in onboarding team members, clients, vendors and partners when needed

• All other projects and initiatives as identified

QUALIFICATIONS

• 1+ years of experience working within an interactive agency, preferably within the Entertainment Industry

• Working knowledge of design, print, web, and social media platforms Proficiency in project management tools (i.e., ASANA, Dropbox, G-Suite)

• Ability to multitask and prioritize when handling multiple projects at a time

• Able to work in a fast-paced environment

• Excellent communication skills: both in person and digital/online platforms

• Efficient time management skills

• Proficiency in MAC/PC

• Passion for Electronic Dance Music is a must!

WORK ENVIRONMENT

• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines

• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations

• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac  recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.