Executive Assistant

CityIrvineStateCaliforniaJob LocationIrvine Regional Office (Derian)Position TypeRegular

We are seeking a highly organized and proactive Executive Assistant to support the Group Vice President (GVP). In this role, you will provide essential administrative and operational support, ensuring seamless day-to-day execution of tasks, scheduling, and communications. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.

WHAT YOU WILL DO:

• Manage Scheduling & Communications: Coordinate meetings, maintain calendars, and handle correspondence on behalf of the GVP.
• Facilitate Meetings: Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and follow up on action items.
• Support Travel & Expenses: Arrange travel and process expense reports.
• Prepare Documents & Reports: Assist in creating reports, presentations, and other business documents.
• Organize Events & Logistics: Help plan department meetings, team events, and off-site functions.
• Handle Administrative Tasks: Maintain records, track deadlines, and assist with office operations.
• Support Special Projects: Assist with ad hoc initiatives and operational improvements.

WHAT YOU WILL NEED:

• Discretion and professionalism in handling confidential information.
• A proactive, problem-solving mindset with a high level of attention to detail.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced setting.

WHAT THE JOB REQUIRES:

• Associate’s or Bachelor’s degree preferred, or equivalent experience.
• 5+ years of related experience supporting executive-level leaders.
• Technology saavy, with strong Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) skills.
• Experience coordinating meetings, travel, and expenses.
• Ability to work independently with minimal supervision.
• Requires the ability to work Monday through Friday. Entails in-person office requirements for a minimum of 3 days per week consistent with the Company’s hybrid policy, located at Essex's corporate offices in Irvine, Woodland Hills, San Mateo, and Bellevue.
• Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks.

WHAT YOU WILL BRING TO THE TABLE:

• A collaborative and service-oriented attitude.
• A proactive approach to anticipating needs and solving problems.
• High levels of professionalism and discretion.
• A keen eye for detail and efficiency.
• Strong interpersonal skills to engage with internal teams and external partners.
• Adaptability to changing work environments, tasks, and priorities.
• Ability to work independently, fulfills commitments and responsibilities with little supervision.

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All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our Sunday property operations office closures, 10 paid holidays, and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

The salary range for this position is $91,000.00 - $136,000.00 per year. New hires generally start between $91,000.00 - $114,000.00 per year. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.