Data Entry Specialist

Job Title: Data Entry Specialist

Location: Irvine, CA

Job Type: Full-Time

Industry: Utility Construction

Job Summary

We are seeking a highly motivated and detail-oriented Senior Data Entry Specialist who follows through on commitments and takes ownership of tasks. The ideal candidate will have experience in data management within the utility or construction industry and be adept at handling large data sets with precision. Strong cross-functional communication skills and experience coordinating with multiple teams are highly beneficial.

Key Responsibilities

Data Management & Accuracy:

• Ensure accuracy and completeness of data within internal systems.

• Regularly update databases and track tasks with precision.

• Troubleshoot data entry issues and resolve them in a timely manner.

• Identify and submit database change requests as needed.

Planning & Coordination:

• Read and interpret construction drawings to understand the scope of work.

• Coordinate both internally and externally to ensure compliance with project requirements.

• Assist in planning project deliverables and ensuring adherence to deadlines.

• Support the tracking and reporting of permit applications and approvals.

Process Documentation & Improvement:

• Develop and update process maps using Visio.

• Create and maintain work procedures to ensure data integrity and compliance.

• Assist in identifying and implementing process improvements.

Project Execution & Monitoring:

• Track project deliverables per contract and customer requirements.

• Assist in monitoring project goals and deadlines using tracking tools such as Jira.

• Provide support in internal and external project communication.

Data & Reporting:

• Conduct analytics reporting and provide project-specific Excel support (VLOOKUP, COUNTIFS/SUMIFS, Pivot Tables, Queries).

• Compile and analyze data to generate reports for internal teams and clients.

• Ensure customer data is accurately generated, tracked, and delivered per contractual requirements.

Training & Team Support:

• Assist in developing and implementing training programs.

• Provide guidance to team members on project tasks and deliverables.

Qualifications & Skills:

• Required:

• Strong organizational skills and ability to manage multiple data sets.
• Proficiency in Jira, Visio, and Excel (VLOOKUP, Pivot Tables, Queries).
• Experience in data management, accuracy tracking, and compliance.
• Ability to communicate and coordinate effectively across teams and stakeholders.

• Preferred:

• Experience in the utility or construction industry.
• Familiarity with permit applications and compliance tracking.
• GIS analytics experience is a plus.
• Data analytics experience is a plus.

The hourly rate for this role ranges from $19/hour to $22/hour, depending on experience.

Public Warning: Recruitment Phishing Scam Impersonating EKN Engineering

EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests and job offers. EKN’s secure IT systems and private applicant information have not been compromised; scammers are impersonating EKN employees, using the company name and branding to mislead and engage potential job seekers in fake recruitment processes. Scammers might reference real job openings or describe fake opportunities that generally match individuals’ professional backgrounds, with the goal of establishing communication and eventually obtaining private financial information to defraud people.

The Federal Bureau of Investigation and Federal Trade Commission warn that employment scams such as this are a growing cyber threat. EKN urges anyone who is contacted about employment opportunities to exercise caution and know that:

· All communication from EKN Engineering will be from an EKN employee using the @eknengineering.com email domain. We do not use third-party recruiters.

· EKN Engineering recruiters will only schedule interviews for candidates who have applied for a position through our secure portal.

· No corporate or IT systems at EKN are affected by this scam. The scammers are using EKN’s logo and employee names to impersonate the company. · You can directly contact us at [email protected] with any questions or concerns.

EKN is committed to ensuring the safety and security of our community. We caution individuals to be vigilant in protecting personal data and vetting communication with new contacts from any company. Do not respond or provide any personal information if contacted by someone claiming to represent a company to which you did not submit a job application or profile. This scam can be perpetrated against any business and individuals who recognize and trust its name.

For information on EKN recruitment practices and policies, please visit our career page or email [email protected]. To report a scam, visit: https://reportfraud.ftc.gov/.