Contract Specialist

Who we are:

Mediafly is the leading revenue enablement platform market-facing teams use to plan, predict, coach, and engage at the highest levels. Our unified suite of solutions create immersive buyer experiences; enable sellers to lead with value, allow managers to scale coaching, and empower leaders to forecast with confidence. In today’s unpredictable market, Mediafly is the key to delivering predictable efficient growth.

Read this first (optional, but encouraged depending on the role): Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized groups tend to only apply when they check every box. If you think you have what it takes, but don't necessarily meet every single point on the job description, please apply. We'd love to have a chat to see what skills/experiences you are able to bring to this team.

As a Contracts Specialist at Mediafly, you will play a critical role in ensuring the company's contracts and agreements are managed effectively and efficiently. Reporting to the VP,  People & Operations, you will be responsible for drafting, reviewing, negotiating, and managing a variety of contracts and agreements to support the company's operations and growth initiatives.

Responsibilities of a Contract Specialist:

• Draft, review, and negotiate a wide range of contracts and agreements, including vendor contracts, client agreements, non-disclosure agreements (NDAs), and service level agreements (SLAs).
• Collaborate with internal stakeholders, including legal counsel, sales, finance, and operations teams, to ensure contracts align with company policies, objectives, and legal requirements.
• Identify and mitigate contractual risks and liabilities by conducting thorough reviews and assessments of contract terms and conditions.
• Manage contract lifecycles from initiation through execution and renewal, including tracking key milestones, deadlines, and obligations.
• Serve as the primary point of contact for contract-related inquiries, providing guidance and support to internal teams and external parties as needed.
• Maintain accurate and organized contract records and documentation, including contract templates, databases, and repositories.
• Monitor and track contract compliance and performance, ensuring adherence to terms, conditions, and deliverables.
• Work with external counsel to maintain and conduct an annual review of  our standard legal suite of documents including, but not limited to,  our order forms, MSA, DPA, and NDAsAssist with the development and implementation of contract management processes, policies, and procedures to improve efficiency and effectiveness.
• Stay informed about relevant laws, regulations, and industry standards impacting contract management practices, and ensure compliance with applicable requirements.
• Support special projects and initiatives related to contract management and operations as assigned by the VP, People & Operations.

We would like to work with you if you have:

• Bachelor's degree in Business Administration, Legal Studies, or a related field; Paralegal certification or equivalent experience is a plus.
• 3-5 years of experience in contract management, procurement, or related field, preferably in a tech company or similar fast-paced environment.
• Strong understanding of contract law, principles, and best practices, with experience drafting, reviewing, and negotiating contracts and agreements.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.
• Detail-oriented with strong analytical and problem-solving abilities, capable of identifying and resolving complex contractual issues.
• Proficiency in contract management software and tools, as well as Microsoft Office Suite and Google Suite
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Strong organizational skills and attention to detail, with a commitment to accuracy and quality in all aspects of work.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.

Why Mediafly?

Remote based in US, UK and Canada

Flexible working hoursGenerous PTO

Competitive Salary

401K Retirement Plan with matching

Transparent Career Paths

Medical, Dental, Vision

Generous Paid Parental Leave

Remote Stipend

Work in a creative environment with high energy

Mediafly is an equal opportunity employer, which means we do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome people of different backgrounds, experiences, abilities and perspectives and encourage all interested individuals to apply.

We have over 100 employees located globally. Thanks to our commitment to employee experience, Mediafly has been recognized as a Best Place to Work from Crain's, Inc. and BuiltIn.

Mediafly's HQ is based in Chicago, IL.